CASE-003 MD SYSTEM
From quotation to shipment and invoicing — every process in one database
An in-house production and sales management system covering both our die division and stamping division.
This is a summary of the case study. Full details are available on the Japanese page.
Challenges
We run two very different businesses: high-mix precision die making and high-volume stamping of automotive connector parts. Information was split by department and by document, making it hard to see the whole picture.
Order, purchasing, production and shipping records were kept in separate ledgers and spreadsheets.
Tracing which material was used, and who produced and inspected a lot, meant cross-checking several records.
Orders, output and divisional profit were only known after month-end totals.
Sales and inventory data were re-entered by hand into the accounting software.
Our Approach: Building the business flow into the system
MD SYSTEM connects the whole flow — quotation, order, purchasing and materials, production planning, production results, shipping inspection, packing and shipping, invoicing and accounting — with a single set of data. Information entered at one step carries over to the next, so nothing is entered twice.
It is organized into three areas — Die, Stamping and Administration — with more than 70 screens, and runs in a web browser on office PCs as well as tablets and smartphones on the floor.
Since 2011
Started as an in-house order and purchasing system for the die division, replacing spreadsheets.
Expanded step by step
Extended to stamping production, inspection and shipping, then to sales, accounting and stocktaking, in response to requests from the floor.
2026: MD SYSTEM 3
A full redesign with smartphone/tablet support, stronger security, a management dashboard, a machining scheduler and AI business-card scanning.
Key Features
Management dashboard
Monthly orders and results for dies and stamping, and divisional profit trends in charts.
Lot traceability
Trace material, production time, operator and inspection results from a product lot on one screen.
Machining scheduler
Gantt-chart scheduling of die plate machining by machine, including unattended night operation.
Accounting integration
Sales and inventory data exported in a format the accounting software can import.
AI business-card scanning
Photograph a card and generative AI fills in the company, name and contact details.
Approval flow & audit log
Orders above a set amount require approval, and every change is logged.
Results
Faster management decisions
Orders, output and divisional profit are visible in real time, without waiting for month-end.
Stronger quality assurance
Lot information is linked from material to shipment, giving the traceability required for automotive parts.
No more double entry
Data entered on the floor flows through to accounting, reducing clerical work and transcription errors.
Shared, up-to-date information
Anyone can check the latest status on the same screen without asking the person in charge.
TECHNOLOGY
PHP 8MySQLJavaScriptHTML5 / CSS3REST APIGenerative AI (OCR)